Online Board Meetings Benefits
A virtual board meeting can save your nonprofit organization money, time, and energy. It allows your members to take part regardless of their schedules for work, quarantine restrictions and travel restrictions. Virtual meetings can be quite challenging when they are not handled properly. A few simple rules can result in a productive online meeting with a high involvement from the board and thorough documentation.
Start with a clear and concise agenda. Include your board members in establishing the agenda and then send them a copy of it at least a month in advance to give them time to prepare. This helps to keep your board on track and ensures that all relevant topics are covered during the meeting.
Make use of video conferencing for your meetings to ensure that participants can be able to see each others. When board members can’t discern body language and listen to each other clearly, it’s difficult to engage. Video conferencing is an excellent way to keep away distractions such as pets, children, and household activities.
Note all the decisions made at the time of the meeting. Include notes from every member who participated in the decision. This will make your meeting minutes easier to refer to in the future and ensure that all decisions are recorded in full. If you don’t record your decisions properly it could cause confusion and conflicting information later on. Make sure you have someone who is able to record all discussions and decisions in full.
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